Human-Verified Meeting Intelligence

Every meeting.
Captured. Structured. Retrievable.

RecapHQ transforms every conversation your organisation holds into a permanent, searchable record of commitments, conclusions, and accountability. You send us the meeting. We return the intelligence.

Request a proposal See How It Works
✓ No long-term contracts
✓ First briefing within 24 hours
✓ Works with Zoom, Teams & Meet
✓ Cancel anytime
$37B Lost to unproductive meetings in the US alone every year
95% Of meeting attendees lose focus and miss key parts of the meeting
392hrs The average employee spends in meetings every year
67% Of executives say most virtual meetings are failures
The Problem

Your organisation is meeting constantly.
Almost none of it is being retained.

Recording a meeting and capturing its value are two entirely different things. Most organisations do the former and assume it covers the latter. RecapHQ is the layer that closes that gap.

📂
A growing archive of recordings no one revisits
Folders of 90-minute recordings accumulate across your organisation. The substance of those conversations, the conclusions reached and the commitments made, remains completely inaccessible.
🔁
Verbal commitments with no mechanism for follow-through
Responsibilities are assigned in the room and evaporate the moment the call ends. Without a structured accountability layer, the gap between what was agreed and what gets done widens every week.
🔍
Institutional knowledge locked inside individual memory
Months of strategic discussions, supplier negotiations, and leadership conclusions exist only in the recollections of those who were present. That knowledge is fragile, inconsistent, and effectively invisible to the rest of the organisation.
How It Works

From conversation to structured organisational intelligence in hours.

RecapHQ is a concierge service. You send us the meeting. We return a structured briefing, a commitment log, and a permanently searchable record. No platforms to learn. No software to install.

1
Send us the meeting
After your meeting ends, send us the transcript or audio file. Zoom, Teams, Google Meet, or in-person recordings: all accepted.
2
We process and verify
Our team produces a structured briefing, extracts every commitment made, and identifies the individuals responsible for each. Every output is human-verified before delivery.
3
You receive your briefing
A concise, readable intelligence pack is delivered to you within hours. Conclusions, commitments, responsible parties, and deadlines: all structured and ready to act on.
4
Source file deleted on delivery
Once your briefing is delivered, the original audio or transcript is permanently deleted from our systems. Your structured intelligence remains archived and searchable. The raw data does not.
What You Get

A complete intelligence layer built around your organisation's conversations.

RecapHQ does not simply transcribe. It structures, indexes, and surfaces the substance of every meeting your organisation holds, turning conversations into compounding organisational value.

◆
Structured Meeting Briefings
Every meeting produces a concise, readable briefing delivered within hours. Not a raw transcript: a coherent summary of what was discussed, what was concluded, and what was agreed. Readable in under two minutes. Human-verified before it reaches you.
Human-verified
✦
Commitment Tracking and Escalation
Every obligation established in a meeting is assigned to the relevant individual, given a deadline, and tracked to completion. Automated notifications go out before the due date. Outstanding items are escalated to the appropriate manager. Accountability, systematised.
With automatic escalation
⊞
Permanent Searchable Archive
Every conclusion reached across every meeting is indexed and retrievable in seconds. Search by topic, by person, by date, or by project. Years of organisational memory, made immediately accessible to anyone who needs it.
Full archive included
◇
Organisational Pattern Recognition
RecapHQ analyses conversations across meetings over time, identifying recurring themes and emerging concerns before they escalate. Leadership receives a structured view of what is consistently surfacing across the organisation, weeks before it becomes a formal problem.
Unique to RecapHQ
◑
Individual Contribution Records
A complete record of every meeting attended, every commitment made, and every conclusion reached by each individual in your organisation. Invaluable for performance reviews, management transitions, and onboarding senior hires who need rapid context.
Per-person view
⊙
No Software. No Platform. No IT Project.
RecapHQ is a service, not a platform. There is nothing to install, no accounts to create, and no onboarding required from your team. You send us the meeting. We return the intelligence. It works on top of whatever your organisation already uses.
Concierge delivery
Who It's For

Built for the people who can't afford to let things slip.

For growing businesses
Scaling fast. Institutional knowledge struggling to keep pace.
Growth introduces complexity that informal systems cannot absorb. Conclusions reached in one meeting fail to reach the people who need them. New hires lack the context to operate effectively. RecapHQ gives every growing organisation a structured memory that scales with it.
  • Eliminate dependence on any single individual's recollection of what was agreed
  • Accelerate the integration of new hires without weeks of manual knowledge transfer
  • Ensure every obligation established in a meeting reaches a documented conclusion
  • Identify operational friction points before they compound into significant problems
For executive teams
Senior leadership time is your organisation's most finite resource.
Senior leaders spend an average of 23 hours per week in meetings. RecapHQ ensures that every one of those hours produces a structured, retrievable record that the organisation can act on. Every board session, every strategic review, every leadership discussion: permanently documented and instantly accessible.
  • Board preparation, quarterly reviews, and strategy sessions fully structured and archived
  • Every conclusion logged with full context, attendees, and subsequent outcomes
  • Outstanding obligations escalated automatically without requiring manual oversight
  • Retrieve years of leadership discussions in seconds before any critical meeting
Pricing

Transparent pricing. No lock-in.

Every tier includes human-verified briefings, commitment tracking, and full archive access.

Executive Core
£599/mo
Up to 4 meetings per month
For leadership teams who want their most important meetings captured, structured, and permanently retrievable.
  • 4 meetings processed per month
  • Structured briefing within 24 hours
  • Commitment log with deadlines
  • Permanent searchable archive
  • Email delivery
Request a proposal
MOST POPULAR
Boardroom Partner
£1,750/mo
Up to 12 meetings per month
For organisations running multiple leadership meetings weekly and needing full organisational intelligence across all of them.
  • 12 meetings processed per month
  • Priority processing: briefing within 4 hours
  • Commitment tracking with escalation
  • Organisational pattern reports (monthly)
  • Individual contribution records
  • Dedicated account contact
Request a proposal
On-Demand
£325/meeting
No commitment. Pay per meeting.
For organisations that need occasional high-stakes meetings captured without a monthly commitment.
  • Single meeting processing
  • Structured briefing within 24 hours
  • Commitment log with deadlines
  • 30-day archive access
  • No contract required
Request a proposal
Higher volume? We build around you.
Organisations processing more than 12 meetings per month receive a bespoke proposal with volume pricing, dedicated processing, and custom delivery workflows.
Get in touch
"Before RecapHQ, I would leave a two-hour board meeting and within 48 hours half of what had been agreed was already drifting. Now every conclusion is documented, every obligation is tracked, and nothing requires chasing. It has fundamentally changed how we operate as a leadership team."
ST
Sarah Thornton
COO, Meridian Care Group
Get Started

Request a proposal.

Tell us about your organisation and meeting volume. We will respond within one business day with a tailored proposal.

We respond within one business day.

Frequently Asked Questions
Does my team need to install anything?+
No. RecapHQ is a service, not a platform. After each meeting, you send us the transcript or audio file and we return a structured briefing. There is nothing to install and no change required to how your team already operates.
Is our meeting data secure?+
All data is encrypted in transit and at rest. Your original audio or transcript is permanently deleted from our systems once the briefing is delivered. Your structured intelligence remains archived and searchable. The raw data does not. Your meeting content is never shared with or sold to third parties.
How quickly do I receive my briefing?+
Executive Core clients receive briefings within 24 hours. Boardroom Partner clients receive priority processing with briefings delivered within 4 hours. On-Demand meetings are processed within 24 hours.
What formats do you accept?+
We accept audio files (MP3, M4A, WAV), video files (MP4), and text transcripts from any meeting platform. Zoom, Microsoft Teams, and Google Meet exports all work. In-person meeting recordings are also accepted.
Can I choose which meetings get processed?+
Entirely. You decide which meetings to submit. Simply send the ones you want processed and leave out the ones you do not.
What if I want to cancel?+
You may cancel at any time with no penalty. There are no long-term contracts and no lock-in periods on any tier. Your full archive remains accessible for 30 days following cancellation, giving you sufficient time to export anything your organisation needs.
Does it work for in-person meetings too?+
Yes. Any audio file or transcript from an in-person meeting can be submitted and processed in exactly the same way, producing a full structured briefing, commitment log, and archived record.

Your organisation is meeting. It should also be learning.

Every conversation your team has contains conclusions worth retaining, obligations worth tracking, and decisions worth protecting. RecapHQ ensures none of that disappears when the call ends.

Request a proposal