Human-Verified Decision Records

When a meeting creates obligations,
someone needs a record.

RecapHQ turns important meetings into clear, human-verified decision records: what was agreed, who owns it, what is still unresolved, and what needs to happen next.

Request a proposal See how it works
✓ No long-term contracts
✓ First decision record within one business day
✓ Works with Zoom, Teams, Meet & recordings
✓ Cancel anytime
01 Verbal agreements drift once the call ends
02 Owners, deadlines, and dependencies become unclear
03 Scope creep hides inside polite follow-up
04 The business loses the evidence trail when it matters
The Problem

The expensive part is not the meeting.
It is what gets misremembered afterwards.

Most businesses do not lose value because a meeting was not recorded. They lose it because decisions, obligations, risks, and approvals were never converted into a clean record people can act from.

📂
Decisions are agreed verbally, then diluted
A client approves one thing, a supplier promises another, a leader gives direction, and days later everyone is working from a slightly different memory of what happened.
🔁
Commitments are made without a usable ledger
Owners, deadlines, dependencies, and next steps are scattered across chat, inboxes, notes, and memory. The gap between what was agreed and what gets done widens quietly.
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There is no evidence trail when the detail matters
When scope changes, delivery stalls, responsibility is disputed, or a leadership decision is challenged, a generic meeting summary is rarely enough. The business needs a verified decision record.
How It Works

From messy conversation to a clear decision record.

RecapHQ is a concierge service. You send the transcript or recording. I return a structured evidence pack containing decisions, commitments, unresolved questions, and the follow-up wording needed to keep everyone aligned.

1
Send the source
After the meeting ends, send the transcript, audio file, or recording export. Zoom, Teams, Google Meet, and in-person recordings are accepted.
2
Extracted and verified
The meeting is processed into decisions, obligations, owners, deadlines, dependencies, open questions, and areas of ambiguity. Every output is manually checked before delivery.
3
Receive the evidence pack
You receive a concise decision record, commitment log, unresolved-question list, risk notes, and a ready-to-send follow-up email draft.
4
Source file deleted
Once the pack is delivered, the original audio or transcript is deleted from the secure processing system unless retention is specifically agreed.
What You Get

A decision record that protects delivery, accountability, and context.

RecapHQ does not compete with automated meeting notes. It creates a checked record for meetings where vague follow-up can cost money, time, trust, or leverage.

◆
Decision Evidence Pack
A concise report showing the meeting context, decisions made, supporting detail, commitments, risks, unresolved questions, and the next actions required. Built to be useful after the meeting, not just readable.
Human-verified
✦
Commitment Log
Every obligation is extracted with owner, deadline, dependency, status, and source context. Unclear ownership is flagged rather than guessed, so the client can confirm it cleanly.
Owners and deadlines
⊞
Decision Register
Each decision is recorded with the surrounding context, who was present, what appears to have been agreed, and where confirmation may still be needed.
Decision trail
◇
Risk and Drift Notes
Ambiguity, scope creep, contradictory statements, missing owners, weak deadlines, and unresolved dependencies are surfaced before they become expensive.
Ambiguity flagged
◑
Follow-Up Email Draft
You receive a ready-to-send confirmation email that restates the decisions, owners, next steps, and open questions in plain language.
Confirm and send
⊙
No Bot. No Platform. No IT Project.
RecapHQ is a service, not a platform. There is nothing to install, no meeting bot to invite, and no onboarding required. Send the source file. I return the record.
Concierge delivery
Who It's For

Built for meetings where “I thought we agreed” is too expensive.

For client delivery businesses
Agencies, consultants, studios, and implementation partners.
Client meetings create approvals, scope changes, obligations, and expectations. RecapHQ turns those conversations into a clean record before ambiguity becomes unpaid work, missed delivery, or awkward follow-up.
  • Confirm what was approved before scope starts drifting
  • Capture client obligations, supplier dependencies, and internal owners
  • Give the team a clean record without forcing everyone to take notes
  • Send a professional follow-up email that closes the loop quickly
For leadership and operations
Important decisions need more than a generic recap.
Leadership calls, project reviews, supplier meetings, care-sector management meetings, and board-support sessions need a reliable record of decisions, obligations, risks, and unresolved points.
  • Document decisions with context and source references
  • Surface open questions before they become blockers
  • Keep a searchable record of high-stakes conversations
  • Support formal minutes without claiming to replace legal or company-secretarial duties
Pricing

Clear pricing for meetings that need a proper record.

Every option includes a human-verified decision record, commitment log, open questions, risk notes, and a follow-up email draft.

Accountability Desk
£599/mo
Up to 4 meetings per month
For founders, agencies, consultants, and operators who need recurring decision records without adding another platform.
  • 4 meetings processed per month
  • Decision evidence pack within one business day
  • Commitment log with owners and deadlines
  • Open questions and ambiguity flags
  • Follow-up email draft included
Request a proposal
MOST POPULAR
Leadership Record
£1,250+/mo
Higher-volume or higher-stakes meetings
For leadership, operations, or client delivery functions that need a consistent decision trail across recurring important meetings.
  • Volume agreed before work starts
  • Decision records for recurring meetings
  • Commitment tracking and action register
  • Recurring risk and drift notes
  • Searchable decision archive
  • Direct account contact
Request a proposal
Decision Record
£325/meeting
One important meeting. No monthly commitment.
For a client call, supplier discussion, project review, or leadership meeting where the outcome needs to be documented properly.
  • Single meeting evidence pack
  • Decision register and commitment log
  • Unresolved questions and risk notes
  • Ready-to-send follow-up email
  • No contract required
Request a proposal
Need a different format?
For board-support packs, regulated environments, sensitive client delivery, or recurring operations reviews, I can structure the output around your workflow before the first meeting is processed.
Request a proposal
Get Started

Request a decision record.

Tell me what kind of meeting you need documented, the volume, and the output you want. I will respond within one business day.

I will respond within one business day.

Frequently Asked Questions
Does my team need to install anything?+
No. RecapHQ is a service, not a platform. After each meeting, you send the transcript, audio file, or recording export and receive a structured decision record. There is nothing to install and no change required to how your team already operates.
Is my meeting data secure?+
Meeting content is handled for the purpose of producing the requested record. Original audio and transcript files are deleted after delivery unless retention is specifically agreed. Your meeting content is never shared with or sold to third parties.
How quickly do I receive the decision record?+
Standard delivery is within one business day unless a different turnaround is agreed before the meeting is submitted.
What formats are accepted?+
RecapHQ accepts audio files (MP3, M4A, WAV), video files (MP4), and text transcripts from any meeting platform. Zoom, Microsoft Teams, and Google Meet exports all work. In-person meeting recordings are also accepted.
Can I choose which meetings get processed?+
Yes. Submit only the meetings that need a proper record. This is designed for important conversations, not for capturing every casual call.
What if I want to cancel?+
You may cancel at any time with no penalty. There are no long-term contracts and no lock-in periods on any tier. Any agreed archive access remains available for 30 days following cancellation so you can export what you need.
Does it work for in-person meetings too?+
Yes. Any audio file or transcript from an in-person meeting can be submitted and processed in exactly the same way, producing a decision record, commitment log, unresolved-question list, and follow-up draft.

Before the detail drifts, create the record.

Every important meeting creates decisions, obligations, risks, and assumptions. RecapHQ turns that conversation into a clear record before ambiguity becomes expensive.

Request a proposal